The meeting was called to order at 6pm.
In attendance- Rose, Orpon, Sorsha, Catherine, Mac, Amber
Agenda:
Corporate Records
Housing Issues
Festival Schedule and Fees for 2007
Camping Fees for 2007
Proposal by Mac
The corporate minutes are presently out of date and need to be brought up to date and posted as required on the website. Kristy will gather minutes from 2005 and get them into book and on to Brandon for posting on website as needed.
Mac wishes to step down as Housing Director, but to remain on the Board of Directors at this time. He nominated Orpon to take over as Housing Director. Motion was voted on and passed. Orpon abstained from the vote and accepted the duties of Housing Director.
Presently there are 6 persons staying in the Retreat. Only 2 are actually paying rent. The Board is in agreement that Orpon will enforce the housing policy as it presently stands in the following respects:
Danny has signed a housing contract but has not paid any rent up to this time. Orpon will advise him that he must begin to pay rent as agreed upon in the contract by December 1, 2006. If he does not pay rent, he will be asked to leave.
Kristin has not been made aware of the Housing policy at this time. Orpon will explain the Housing Contract to her and she will be allowed a 2-week emergency housing beginning Monday November 26, 2006 through December 10, 2006. If she accepts the Housing Contract she will be required to pay weekly rent until January 1, 2007 at which time she will comply with the Housing Contract and pay monthly rent. If she does not pay rent, she will be asked to leave.
Orpon will also advise Sonya of the Housing Policy. If she accepts the Housing Contract she will be required to begin paying rent on December 1, 2006. If she does not accept the contract she will be asked to leave.
The tentative schedule for 2007 Festivals was accepted as presented. The fees for all festivals in 2007, except Magickal Hibernation, will be increased to $50 per adult.
It was noted that while the cost of maintaining the retreat center and the surrounding lands has increased, the income from festivals and donations has decreased. As a result of this, the Board of Directors voted to increase the camping/retreat fees in an effort to keep up with the rising costs of maintenance effective January 1, 2007 as follows:
Camping Fees:
Oak Spirits will no longer be allowed to camp for free.
The fee for Oak Spirits will be $4 per night per person or $8 per night per carload.
The fee for non-Oak Spirits will be $10 per night per person or $20 per night per carload
Retreat Fees: (to stay in the Retreat Center)
The fee for Oak Spirits will be $10 per night per person.
The fee for non-Oak Spirits will be $15 per night person.
The fee to reserve the entire room will remain at $25 per night.
Mac presented a proposal to trade ownership of the Toro Z-Master riding mower to Ozark Avalon at a value of $1760.00. In exchange he requested the following in lieu of cash payment from Ozark Avalon: payment of Debbie Simms’ overdue fees, classes for Debbie, and pre-payment for 2 persons for 6 events, with any excess being applied as a donation to Ozark Avalon. All present voted in favor of Mac’s proposal.
There being no further business at this time, the meeting was concluded at 7pm.
Addendum to Meeting:
After further discussion, it was decided that Debbie would not attend classes at Ozark Avalon.