Day ClassCurrent moon phase Wednesday, 20-Aug-2008 03:46:58 CDT
Summary of Board Meeting December 27, 2004
The following on-line board meeting with discussion to begin now and for all voting result in the following lengthy online and telephone discussion.. Pan Ernest resigned as Secretary and this summary is being provided as minutes of this meeting.
1. Website issues
It was decided to pursue possible legal action to regain control of our
www.ozarkavalon.com
2. Budget- The following budget for 2005 was accepted. This is the first annual budget that has been developed and will be a learning experience for us. I will be sending the proposed 2005 budget in a separate e-mail
PROPOSED 2005 BUDGET
INCOME
Festivals Donations 7,000.00
Housing Donations 9,000.00
Fundraising 4,300.00
Rentals and Camping 2,500.00
Village Donations 1,400.00
TOTAL INCOME 24,200
EXPENSES
Lease to Rose Wise 9,000.00
Mortgage Lot 8 to Larry Lile 2000.00
Mortgage Lot 6 to Larry Lile 1,400.00
Utilities 4,200.00
Phone and Computer 1,200.00
Insurance 1,400.00
Repairs 500.00
Mowing/wood cutting 500.00
Food 3,000.00
Supplies 500.00
Pagan Organizations 500.00
TOTAL EXPENSES 24,200
3. Interfuse- The Midwest Burners requested additional campfires. We are working with them to establish additional fire rings in specified locations
4. Housing Policy- This policy was accepted by both the BOD and the Household Council.
Ozark Avalon Room and Board Policy
The Board of Directors of Ozark Avalon are pleased to be able to offer the following emergency and interim housing available to earth-honoring persons at the retreat center based on availability and need.
Emergency or Trial Housing
Persons may stay at Ozark Avalon for up to 60 days under this policy. These persons must be either OakSpirits in Good Standing or Oaksfolks known to the church. Those in emergency situations will have the first two weeks of housing fee waived (but not work requirements) Up to 1 and ½ months additional residence may be allowed with Board approval and will be at the rate of either $40/week and 10 hours of work/week paid at the beginning of each week or $125/month and 10 hours of work/week The resident is also responsible for any special food needs not met by the donated food on hand. As soon as the person becomes able they need to contribute to the food stores at OA. The emergency may be extended by the board for up to 3 months unless special arrangements are made to enter the Interim Status. This should only be used to allow for them to obtain employment and find alternative housing or to explore the Interim status... All prepaid rent is nonrefundable. Emergency housing may only be provided at the agreement of the Board by approval of a minimum of four Board Members and by a majority of the Household Council (all persons staying at Ozark Avalon at a particular time) and you may be asked by the same group to leave for non-compliance with the rules with 24 hour notice.
Interim status Caretaker/ Priesthood
All persons who live at Ozark Avalon beyond the emergency period are expected to make a major commitment to the work of caring for the land and missions of Ozark Avalon. Their hours and dollar commitments are the same as above but they are encouraged to take on more responsible roles in both workdays and festivals and circles. These persons must be approved by a vote of the Household Council and the Board Directors and these persons may serve on both bodies. This status may be revoked with 30 days notice by a similar vote or 60 days if they have been a residence more than six months. It is not necessary to have an emergency to apply for the Interim program but a trial period of residency of six weeks is asked of all persons applying for this status.
All Programs
All persons using these programs are required to contribute 10 hours a week to the volunteer program at Ozark Avalon, beginning at occupancy. These hours should be recorded in the Mother Dragon Work Exchange log and do not include cooking, personal laundry and cleaning related to their personal activities. Unless work obligations prevent it persons using the retreat center should participate in scheduled workdays.
Any person who is engaged in violence and or laws pertaining to the physical safety of other residents may be asked to leave immediately; otherwise see the notice requirements in the different sections of this document.
All space is limited and all sleeping rooms are to be shared during retreats and other church activities. We have very limited storage space in the bedrooms so please find alternative storage for excess personal belongings. Do not spread them out through the retreat center or other shared spaces. The retreat center is always open to visitors. It is expected that residents will keep all common areas clean. It is also expected that the help insure the safety of the retreat center by following fire rules and to be aware of the hazards of freezing pipes and allow water to run continually when the temperatures are below 20 degrees.
Pets are allowed by special arrangements only. Arrangements must be made before the animal arrives. The resident is responsible for any problems related to the pet and must remove it immediately if requested.
Resident and all guests of the resident must comply with the Natural Laws as well as any special festival rules. Failure to do so may result in the resident being asked to leave the event.
Residents are expected to answer the church phone in a polite manner and take adequate messages. It is suggested that residents familiarized themselves with the schedule and commonly asked questions, and be able to greet visitors in a friendly and welcoming manner.
Any other persons not here are approved work activates should follows the policies of the Facility Rental program. This policy asks that guests pay $10 per night and OAK Spirits pay $5 per night to assist in covering the costs of running the retreat center. This may be waived with 2 hours of work per day for any day in attendance. We are a blessed community to have a shared home. Please treat it as a temple and your brothers and sisters as child of the Goddess and God.
5. By-laws changes- Both passed
Article III: Board of Directors
A. Composition. The BOARD shall consist of no less than three (3) persons and may consist of as many as seven [7] persons
Change- seven to eleven.
Quorum. A quorum of the BOARD to conduct business shall be a SIMPLE MAJORITY
Change "SIMPLE MAJORITY" to "the lesser of either four BOARD members or a SIMPLE MAJORITY".
DISCUSSION:
We have been having difficulty getting together folks for Board meetings lately. A larger Board might increase the ability to get enough people together. But we need to set an easier quorum level, because with a larger Board it will become even more difficult to get a majority together at any one time and place. Four should be doable, and if by some chance we end up with a small Board again, then the simple majority will again work.
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